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Lead Conversion OS for Aesthetic Clinics

Turn every enquiry into
a booked consultation.

Looply handles every lead from first WhatsApp message to confirmed appointment. Qualification, scheduling, reminders, follow-up โ€” fully automated.

No credit card required 14-day free trial Setup in 30 minutes
app.looply.cloud โ€” Dashboard
โ— Live
Good morning, Dian ๐Ÿ‘‹
Mon 23 Mar 2026
0
Active leads
0
Booked this week
0
Response rate
IDR 2.8B
Pipeline value
Recent Leads
SC
Sarah Chen ๐Ÿ‡ธ๐Ÿ‡ฌ
Intro Booked
PS
Priya Sharma ๐Ÿ‡ธ๐Ÿ‡ฌ
Payment Sent
CM
Carla Mendoza ๐Ÿ‡ต๐Ÿ‡ญ
Sold โœ“
ML
Mei Lin Tan ๐Ÿ‡ฒ๐Ÿ‡พ
Qualified
Conversion Funnel
New โ†’ Qualified78%
Call โ†’ Payment62%
Consult โ†’ Sold54%
0+
Consultations booked
0+
Clinics worldwide
0%
Average conversion uplift
0/5
Average rating
Used by clinics across the US & worldwide
Responds in under 60 seconds
Active 24 hours a day
No lead ever lost
Google Calendar integrated

Trusted by aesthetic clinics across the US and worldwide

BEVERLY HILLS MED SPA MIAMI AESTHETIC CENTER NYC SKIN & BODY DALLAS PLASTIC SURGERY SCOTTSDALE AESTHETICS
โ˜…โ˜…โ˜…โ˜…โ˜…
"

We were losing leads every night and weekend. Within the first week of Looply, we booked 4 consultations that would have gone cold. It paid for itself in 3 days.

JR
Jessica R.
Practice Manager ยท Beverly Hills Med Spa, CA
โ˜…โ˜…โ˜…โ˜…โ˜…
"

Our front desk was drowning in WhatsApp messages. Looply handles all intake automatically now. We went from 12% to 34% consultation rate in six weeks.

MC
Dr. Marcus C.
Founder ยท Miami Aesthetic Center, FL
โ˜…โ˜…โ˜…โ˜…โ˜…
"

We rolled this out across 3 locations. ROI was clear within 2 weeks. Standardised intake, every lead followed up, every outcome tracked. Conversion up 40%.

PM
Patricia M.
Group Director ยท Luminary Aesthetics, Chicago
4.9/5 from 200+ clinics
12,000+ consultations booked
98% customer retention
40% average conversion uplift
The Problem

Your clinic gets the leads.
You're not converting them.

Most aesthetic clinics lose 40โ€“60% of enquiries before a consultation is ever booked. Not bad marketing โ€” bad follow-through after the first message.

4hrs
Average response time

Leads go cold before you reply

The lead who messaged at 9 PM has already contacted three other clinics. The first to respond wins. You replied the next morning.

~60%
Never reach a booking

Qualification is manual and slow

Staff are busy. Messages pile up. Follow-ups are forgotten. Good leads fall through because there's no system to move them forward.

Zero
Visibility across the journey

You don't know what happened

WhatsApp conversations are scattered. No record of what was said, who followed up, or why a lead went quiet three weeks ago.

Use Cases

Built for every type
of aesthetic clinic.

Whether you're a solo surgeon in Beverly Hills or a multi-location group across Asia โ€” Looply adapts to your workflow.

๐Ÿ’‰

Plastic Surgery Clinics

High-value leads need careful nurturing. Looply qualifies intent, collects photos for AI analysis, and routes only serious patients to your surgeons.

Learn more
โœจ

Aesthetic Medspa

Fast-moving leads asking about botox, fillers, and lasers. Looply qualifies, books intro calls, and moves them to paid consultations in hours, not days.

Learn more
โœˆ๏ธ

Medical Tourism

International patients in different timezones need instant responses. Looply covers every hour, handles multi-currency, and guides patients through visa and travel planning.

Learn more
๐Ÿข

Multi-Location Groups

Standardise intake across all your clinics. One system, multiple locations, each with their own doctors, calendars, and pricing โ€” all in one dashboard.

Learn more
CRM Dashboard

See every lead.
Know every stage.

Your entire pipeline in one clean view. See who's hot, who needs a follow-up, who just paid โ€” and take action directly from the dashboard without touching WhatsApp manually.

  • Pipeline stages from new lead to sold surgery
  • Photo AI analysis visible on each lead card
  • One-click human takeover for any conversation
  • Doctor assignment and procedure tracking
  • Full conversation history per lead
CRM ยท 38 Active Leads
All Leads
๐Ÿ”ฅ 12 Hot
3 Sold
SC
Sarah Chen ๐Ÿ‡ธ๐Ÿ‡ฌ
Rhinoplasty ยท Dr. Eduardo
Intro Booked
PS
Priya Sharma ๐Ÿ‡ธ๐Ÿ‡ฌ
Facelift ยท Dr. Marco
Payment Sent
CM
Carla Mendoza ๐Ÿ‡ต๐Ÿ‡ญ
Rhinoplasty ยท Dr. Eduardo
Sold โœ“
ML
Mei Lin Tan ๐Ÿ‡ฒ๐Ÿ‡พ
Breast Aug ยท Dr. Marco
Qualified
EW
Emma Walsh ๐Ÿ‡ฎ๐Ÿ‡ช
Thread Lift ยท Dr. Wayan
Sold โœ“
WhatsApp Automation

Conversations that
feel completely human.

Every message is written by the AI to feel warm, natural, and personal. No templates. No bullet points. No "I am an AI." Patients consistently ask if Dian is a real person โ€” because she responds exactly like one.

  • Responds in under 60 seconds, 24/7
  • Messages split with realistic timing gaps
  • Context remembered across the full conversation
  • Handles images, voice, and documents
  • Human takeover in one dashboard click
WhatsApp ยท Sarah Chen ยท 11:47 PM
Calendar + Payments

From slot offer to
payment confirmed.

Looply checks every doctor's Google Calendar in real time and only offers genuinely free slots. Once the lead picks a time, a payment link is sent. When they pay, the consultation is booked instantly.

  • Real-time Google Calendar availability check
  • Only free slots offered โ€” never double-book
  • Midtrans and Stripe payment links auto-sent
  • Webhook confirmation triggers booking instantly
  • Google Meet link + emails sent automatically
Calendar ยท Dr. Eduardo ยท Wed Mar 22
9:00 AMSurgery โ€” patient prepBlocked
11:00 AMPost-op checkBusy
2:00 PMAvailableโœ“ Free
3:00 PMAvailableโœ“ Free
Payment ยท CONSULT-SOL-20260322
IDR 500,000
Consultation fee ยท deducted from treatment
Pending
Pay via Midtrans โ†’
Webhook ready โ€” booking fires on payment
Analytics

Know exactly where
every lead goes.

Full funnel visibility from first message to sold surgery. See conversion rates at every stage, track which ad sources bring the best patients, and measure doctor performance โ€” all updated in real time.

  • Full pipeline funnel with conversion percentages
  • Lead source tracking (Instagram, TikTok, Facebook)
  • Revenue pipeline and upcoming surgery calendar
  • Doctor outcome rates and consultation stats
  • Weekly and monthly trend comparisons
Analytics ยท March 2026
0
Active Leads
0%
Response Rate
0
Booked This Week
IDR 2.8B
Pipeline Value
New โ†’ Qualified78%
Qualified โ†’ Intro Call64%
Intro Call โ†’ Paid71%
Consultation โ†’ Sold54%
Lead Sources
Instagram 42%
TikTok 31%
Facebook 18%
Referral 9%
How It Works

From first message
to confirmed consultation.

Every step automated. Every lead tracked.

01
Instant WhatsApp response
Every new lead gets a warm, personalised reply in under 60 seconds โ€” any time of day. No waiting. No dropping leads over weekends.
02
Natural qualification
Nine specialist AI agents classify every lead through natural conversation. Hot, browsing, or not a fit โ€” classified and routed automatically.
03
Free intro call booked
Hot leads get offered a free 10-minute call. Google Calendar checked in real time โ€” only free slots offered. Meet link created, confirmation email sent.
04
Consultation fee collected
Payment link sent automatically after the intro call. Midtrans and Stripe supported. Webhook confirmation triggers the booking flow instantly.
05
Doctor consultation scheduled
Calendar checked, three slots offered, Google Meet created, consultation ID generated, patient and doctor briefing emails sent automatically.
06
Outcome tracked
Doctor submits the result. Sold, follow-up, or no-show โ€” the system responds accordingly. Every result captured, every next step triggered.
Live Preview 01
Lead ยท 11:47 PM
Hi I'm interested in rhinoplasty, I saw your Instagram ad
Dian ยท Looply
Hi! I'm Dian from The Solitaire Clinic. Thanks for reaching out โ€” rhinoplasty is one of our most requested procedures. What result are you hoping for?
ProcedureRhinoplasty โœ“
Goal confirmedTip refinement โœ“
Timeline5 months โœ“
Budget confirmedYes โœ“
๐Ÿ”ฅ HOT LEAD โ€” routing to Intro Call Agent
Dian
You're a great fit. The first step is a free 10-minute call with me. I have these times free:
Wed 22 Mar ยท 2:00 PM Baliโœ“ Chosen
Thu 23 Mar ยท 10:00 AM Bali
Fri 24 Mar ยท 3:00 PM Bali
IDR 500,000
Consultation fee ยท Dr. Eduardo Nunes
Deducted from treatment if you proceed.
Payment confirmed ยท Booking triggered
โœ…Consultation completedDone
๐Ÿ’ฐInitial sale โ€” surgery bookedSold
๐Ÿ“…Surgery date confirmedApril 14
๐Ÿ“‹Pre-op instructions sentSent
Features

Built for every part of the patient journey.

Every feature designed around how aesthetic clinics actually operate.

โšก

Instant Response

Every lead gets a warm reply in under 60 seconds โ€” any hour, any day. First contact wins.

๐ŸŽฏ

Lead Qualification

Nine specialist AI agents classify every lead. Hot, browsing, or not a fit โ€” routed automatically.

๐Ÿ“ธ

Photo AI Analysis

Lead sends a photo โ†’ vision AI analyses โ†’ procedure recommendation on their card instantly.

๐Ÿ“…

Calendar Intelligence

Google Calendar is the single source of truth. Only free slots offered. Every booking writes back.

๐Ÿ’ณ

Payment Collection

Fee links sent automatically. Midtrans and Stripe supported. Webhook confirms instantly.

๐Ÿ“ง

Staff Briefing Emails

Every doctor gets a clean patient briefing with a one-click outcome form.

๐Ÿ”

Automated Follow-up

Browsing leads get H+3, H+8, H+14, H+30 nurture. Re-engagement routes back automatically.

๐Ÿ“Š

Analytics

Conversion rates, source performance, pipeline โ€” all in one dashboard. Know where leads drop.

๐Ÿ‘ค

Human Takeover

One toggle gives full control. AI pauses. Flip back and automation resumes where it left off.

Multi-Channel

Meet your leads
where they already are.

Starting with WhatsApp and expanding across every channel.

๐Ÿ’ฌ

WhatsApp Business

The primary channel for aesthetic leads across the US and worldwide.

Live now
๐Ÿ“ธ

Instagram DM

Leads from posts and ads captured directly in DMs.

Coming soon
๐Ÿ“˜

Facebook Messenger

Full automation for Facebook ad leads through Messenger.

Coming soon
๐ŸŽต

TikTok DM

A growing discovery channel for aesthetic procedures worldwide.

Coming soon
Pricing

Simple, transparent pricing.

Every plan includes a 14-day free trial. No credit card required.

Starter
Essential
For single-location clinics getting started with automated lead handling.
$149/mo
14-day free trial included
  • Up to 200 leads/month
  • WhatsApp automation
  • Conversation + Qualification agents
  • Google Calendar integration
  • Dashboard โ€” 1 seat
  • Intro Call + Payment agents
  • Analytics + broadcast
Most Popular
Growth
Professional
Full pipeline โ€” intro calls, payments, and complete automation.
$349/mo
14-day free trial included
  • Up to 500 leads/month
  • All 9 specialist AI agents
  • Intro Call agent (Meet / Zoom / Phone)
  • Payment collection (Midtrans + Stripe)
  • Photo AI procedure detection
  • Dashboard โ€” 3 seats
  • Analytics + source tracking
  • WhatsApp broadcast campaigns
Scale
Enterprise
Clinic groups, high-volume operations, custom implementation.
$799/mo
14-day free trial included
  • Unlimited leads
  • Multi-location support
  • Unlimited seats
  • Custom AI brand voice training
  • White-label dashboard
  • Dedicated onboarding
  • SLA + priority support
14-day free trial
No credit card
Cancel anytime

Need something custom?

Multiple clinics, custom AI behaviour, or integration with your existing systems โ€” we build that too.

Get Started

Try Looply free
for 14 days.

Full access. No credit card. Set up in 30 minutes.

No card required Full access 30-minute setup Cancel anytime
FAQ

Common questions.

How long does setup take?

+
Most clinics are live within 30โ€“60 minutes. Connect your WhatsApp number, link your Google Calendar, configure your AI coordinator's name and tone, add your doctors and services. We guide you through every step.

Will it sound like a real person?

+
Yes. Messages are short, natural, and arrive with realistic timing. The AI uses the patient's name, context, and emotional cues. Patients consistently describe it as speaking with a real coordinator.

What happens when a lead stops responding?

+
Leads that go quiet enter an automated follow-up sequence at Day 3, Day 8, Day 14, and Day 30. If the lead re-engages at any point, they are automatically routed back to qualification โ€” no manual work required.

Can my team take over a conversation?

+
Yes. Every lead has a human takeover toggle in the dashboard. Switch it on and the AI pauses โ€” your team takes full control. Switch it off and automation resumes exactly where it left off.

Does it work with our existing WhatsApp number?

+
Yes. Looply connects to your existing WhatsApp Business number. You keep your number, contacts, and history. Nothing changes for your patients.

What happens after the 14-day trial?

+
At the end of your trial, choose a plan and add payment details to continue. There is no automatic charge at the end of the trial period.

Do you support clinics outside the US?

+
Yes. Looply works for aesthetic clinics globally. The AI can be configured in any language, price ranges are fully customisable, and the system handles international timezones automatically.

Start your free trial

14 days ยท Full access ยท No card needed

No credit card required. We'll be in touch within 2 hours.

๐Ÿ’ฌ
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